Employment Opportunity: Grant Analyst | Oceana USA

Grant Analyst

About Oceana

Nearly one billion people currently do not have enough to eat. The demand for food is projected to increase 70 percent by 2050 as the population grows to an expected nine billion. An often-overlooked solution to this problem is our oceans. A fully productive ocean could provide one nutritious meal a day for 700 million people, or 13 to 15 percent of the animal protein produced on the entire planet. Moreover, wild-caught ocean fish uses no land, needs negligible amounts of water, is the lowest cost per pound to obtain, and provides human health benefits.

Unfortunately, ocean productivity is drastically declining due to overfishing, destructive fishing practices, marine habitat loss and pollution. If action is not taken to reverse this trend now, wild seafood may soon disappear as a major food source for a hungry planet. There is good news, however: restoring wild seafood is achievable and there are many examples of fish rebounding under science-based management, which is also surprisingly feasible. Science gives us clear direction about how to manage fish recovery. Fish will recover if we –

  • Set reasonable fishing quotas and reduce industrial overfishing.
  • Reduce bycatch (the incidental catch of non-targeted animals).
  • Protect marine habitat, both in preserving biodiversity and ecosystem health, as well as from the harmful effects of marine pollution.

Oceana is headquartered in Washington, DC and has offices in New York City, NY; Juneau, AK, Portland, OR, Monterey, CA, City of Belmopan, Belize; Brussels, Belgium; Brasilia, Brazil; Santiago, Chile; Copenhagen, Denmark; Lima, Peru; Manila, Philippines; Madrid, Spain; the legal entities in Belize, Brazil, Spain, and the United Kingdom follow the host country’s regulations and, as a result, are incorporated as independent entities.  Oceana boasts a worldwide staff in excess of 200 full time professionals and an annual operating budget of approximately $43 million dollars.


General Summary

Oceana is a fairly young, fast-growing, dynamic, international organization.  We seek a grant analyst who, as part of the Global Operational Services department, will ensure the delivery of timely, relevant and accurate grant and donor reporting.  The position requires the ability to collaborate effectively with others, but without close supervision; manage complexity; and identify and solve problems. A fair degree of resiliency is required.  S/he will liaise with the Oceana development and accounting departments, Oceana’s NetSuite administrator, and international sites to resolve challenging donor requirements, prepare monthly budget vs. actual statements by grant, and deliver accurate and timely information to Oceana’s Executive Committee, CFO, president, and others as required. This position reports to the grant compliance and reporting officer and is based in Washington, DC.

The grant analyst is responsible for various grant functions, including reconciliations, transaction analysis, general ledger account review, enforcement of internal policies, conducting organizational staff trainings and ensuring grant costs are processed promptly and accurately. The candidate will be able to synthesize large quantities of data across multiple currencies.


Principal Duties and Responsibilities

Essential Functions:

Maintain Oceana’s accounting system (NetSuite) grants ledger:

  • Draft reconciliation of general ledger to subsidiary grant ledger. Research and resolve any discrepancies discovered. Provide supporting transactions to accounting team.
  • Ensure that all transactions and journal entries are recorded promptly and accurately in accordance with donor intent, internal policies, Generally Accepted Accounting Principles (GAAP) and governmental regulations.
  • Coordinate the collection of allocations from around the organization and prepare the monthly staff cost and other expense allocation calculations to grants.
  • Compute, calculate and record/post statistical and financial data.
  • Review and confirm Oceana’s consolidated revenue related to grants and restricted donations in Salesforce CRM.
  • Prepare audit schedules and footnotes including grant spending schedule. Resolve audit issues identified during audit and by external auditors.

Provide timely grant reporting to donors:

  • Review acquisition and disbursement of grant funds consistent with donor reporting requirements.
  • Coordinate with development and campaign teams to explain variances from grant budget.
  • Monitor spending and communicate when a budget modification is required.
  • Reconcile narrative reports to financial performance ensuring consistency.
  • Coordinate with Oceana teams to ensure use of funding is consistent with donor intent.

Provide timely budget development for proposals:

  • Prepare budgets for proposals, considering donor requirements and eligible expenses.
  • Reconcile proposal budget to narrative proposal ensuring consistency.
  • Coordinate with Oceana teams to ensure use of funding is consistent with donor intent.

Grants process improvement:

  • Efficiently and accurately propose/implement process improvements and enhanced data mining techniques for better grant management.
  • Effectively communicate with internal and external customers to provide high levels of service, adding value to all interactions. Working with Development, research issues and provide a timely and professional response/resolution.
  • Work with HR and finance staff to ensure complete and accurate employee timekeeping and expense records.


  • Conduct regular trainings to non-accountants to ensure that personnel are well informed of changes in programs, policies, and procedures, related to areas of grant responsibility.
  • Run reports and queries from financial, payroll and time tracking systems.
  • Other duties as assigned.


Job Requirements

Education and work experience:

  • Undergraduate degree in Accounting, Finance, or Economics.
  • At least three years of relevant grant management experience; or equivalent combination of education and experience.
  • Experience utilizing complex accounting and ledger system.
  • Experience guiding and training non-financial staff on grant related compliance and requirements. 
  • Experience working in an international nonprofit preferred. 
  • Demonstrated knowledge and experience applying applicable Generally Accepted Accounting Principles (GAAP), laws, regulations, and internal policies related to the areas of responsibility.


Skills and knowledge:

  • Reliable team player who contributes to a productive working environment with other employees to meet organizational goals.
  • Well-developed written and oral communication and interpersonal skills.
  • Excellent attention to detail.
  • Strong analytical skills and problem-solving skills utilizing Microsoft office products.
  • Able to effectively prioritize multiple responsibilities in a faced-paced environment and perform them with speed, accuracy and courtesy.
  • Possess a strong understanding about the nuances of team dynamics, and know how their words and actions impact others; and exercise good judgment to help them deal with others in an effective way.
  • Able to maintain the highest level of confidentiality regarding payroll and other confidential information.
  • Able to commit to the mission and goals of Oceana.


TO APPLY: Please attach your resume and cover letter with your application.

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