Executive Assistant - Oceana USA

Executive Assistant

Are you a highly organized and efficient executive assistant that wants to help Oceana thrive while delivering results that protect and restore the world’s oceans? Do you want to be at the center of things, ensuring that the trains run on time, information is disseminated, and quality work products are produced?

Oceana is seeking four Executive Assistants to support four of our executives: the Chief Policy Officer, the VP for Marketing and Communications, the VP for Global Development, and the VP – United States. Join our dedicated team that is working to protect marine wildlife, while also enhancing the capacity of the oceans to feed a growing population. Ocean conservation is not only critical to reducing the impacts of climate change but also to saving the livelihoods of fishers, their families, and their communities.

The Executive Assistant is critical to the efficient functioning of each division. The incumbent is responsible for providing administrative and project support for the respective executive. This individual manages a varied and high-volume workload and works closely with the department staff to manage projects, timelines, and deliverables. The Executive Assistant is responsible for scheduling meetings and travel; overseeing department timesheets, expenses, and payables; maintaining to-do lists; drafting correspondence; handling research requests; and assisting with recruitment.

Candidates for this position must thrive in a fast-paced environment with rapidly changing needs. They must be comfortable multitasking numerous responsibilities, handling confidential matters, proactively facilitating interdepartmental information exchange, and maintaining a collaborative alliance with internal and external stakeholders. Candidates must have a superior attention to detail and excellent written and verbal communications skills. Ideal candidates must be problem-solvers and possess excellent customer service skills, as well as be extremely organized and responsive.

Strong candidates will have at least five years of administrative experience; or equivalent combination of education and experience. Fluency in Spanish is preferred. These positions are based in Washington, D.C.

Click “Apply Now” to learn more about this position.

Founded in 2001, Oceana is the largest international advocacy organization dedicated solely to ocean conservation. We achieve measurable change by conducting specific, science-based campaigns with fixed deadlines and articulated goals. Our campaigns extend to countries that, combined, govern nearly one-third of the world’s wild-caught fish, including Belize, Brazil, Canada, Chile, Mexico, Peru, the Philippines, the United Kingdom, the United States, and the 27 countries in the European Union.

Oceana values a diverse workforce and welcomes people different from each other in many ways, including characteristics such as race, gender, sexual orientation, religion, ethnicity, and national origin. Oceana considers all qualified candidates and seeks to recruit from a diverse candidate pool.

Note: Oceana requires all employees to provide proof of vaccination against Covid. Accommodation for new hires who have disabilities that make the vaccine medically inadvisable or those who have a sincere religious belief that the vaccine is impermissible may contact humanresources@oceana.org. Accommodation will be provided only as required by applicable law. 

Oceana’s US offices operate on a hybrid schedule and staff are required to work from their assigned office on Tuesday, Wednesday, and Thursday. With agreement between the employee and their supervisor, the employee may work from home Monday and Friday.